Building information & fire strategy
The existing fire strategy and revisions, relevant fire safety handover information, floorplans, building use and details of significant alterations.
BEFORE WE ATTEND · WORKPLACES
Workplaces & commercial premises
Fire Risk Assessment preparation.
Prepare your workplace records, agree access and tell us how the premises operate before your Fire Risk Assessment.
Where practicable, send the information three working days before your visit. Missing a document? Tell us what you have.
01 / GATHER WHAT YOU HOLD
The records that
help us prepare.
Send current, complete reports where available, including schedules and evidence of any remedial work.
Not every item applies.
This is a preparation checklist, not a requirement to commission every report listed. Let us know if an item is unavailable, not applicable or held by a landlord, managing agent or contractor.
Previous assessment & action plan
The latest fire risk assessment, its action plan and evidence of work completed or actions still outstanding.
Fire alarm records
The latest servicing report, routine test records and details of faults, false alarms, repairs or outstanding recommendations.
Emergency lighting records
The latest duration-test or servicing report, routine functional test records and evidence of repairs.
Fire extinguisher servicing
The latest service report or certificate, equipment schedule where available, and details of defects or replacements.
Electrical installation (EICR)
The full Electrical Installation Condition Report, including schedules, plus evidence addressing the defects identified.
Gas & heating records
Relevant gas safety inspection and appliance servicing reports, together with remedial records, where gas or heating equipment is installed.
Fire safety management
The emergency and evacuation plan, training and drill records, and arrangements to help anyone who may need assistance to evacuate.
Other systems & existing surveys
Relevant records for fire doors, compartmentation, smoke control, sprinklers, risers or external walls, where these systems or reports exist.
02 / ARRANGE THE VISIT
The right people.
The right access.
We will confirm the scope and practical arrangements with you before attending.
A knowledgeable contact
Arrange for someone who understands the building, its day-to-day use and fire safety arrangements to meet the assessor. Include the Responsible Person or their representative where appropriate.
Access to agreed areas
Arrange a knowledgeable contact, keys and permission to enter agreed rooms, common parts and plant areas. Tell us about inductions, site hazards, restricted access and landlord responsibilities.
How the building operates
Usual and maximum occupancy, opening hours, activities, shared systems and any recent alterations.
Your property: Tell us about sleeping accommodation, shared premises or specialist activities so we can confirm the assessment scope.
What to expect: a walk-through of accessible areas within the agreed scope, a discussion of your arrangements and a review of available evidence. A visual FRA does not replace system servicing, an EICR or a specialist intrusive survey.
03 / SHARE YOUR INFORMATION
A clear route
for your records.
Use the form below for property information. For reports and plans, use the private upload link supplied by SIUK for your property.
If you do not yet have an upload link, request one in the form or contact us. Upload links are arranged by our team after reviewing your details.
Contact the SIUK teamBefore you send
- Identify the property in each file name, with the document type and date.
- Include the full report and schedules, not just its cover or certificate page.
- Tell us which defects have been addressed and attach the supporting evidence.
- Keep original records available for the visit.
- Do not include door codes, passwords or detailed personal medical information in the website form. Agree a suitable way to share anything sensitive with us.
START WITH THE BUILDING
Tell us what
we need to know.
Complete one form per property. Required fields are marked *. If you are unsure about anything, tell us.
This form supports your assessment preparation. It does not confirm a booking or replace a Fire Risk Assessment.
Prefer to talk it through?0330 1226 337help@safetyinspectors.co.uk
A FEW USEFUL ANSWERS
Missing records?
We can discuss it.
What if we do not have a fire strategy?
Tell us. Provide any existing plans or fire safety handover information you hold. A formal fire strategy may not be available for every existing building; we will consider the information needed for your premises and scope.
Will missing documents cancel the visit?
Not automatically. Let us know early. We will review what is available and confirm whether anything further is needed beforehand. Missing evidence may need to be recorded as a limitation or followed up.
Can our landlord or contractor provide the records?
Yes. Tell us who holds them and arrange their provision with that party. For a shared building, clarify which areas and systems each organisation manages.
Does submitting a report confirm it is satisfactory?
No. Receiving a document does not confirm its adequacy or that all defects have been resolved. The assessor will review the relevant information within the agreed scope.
KEEP THE CHECKLIST TO HAND
Ready when you are.
Download the guide, share it with those who manage the property and gather the records you already hold.