Building layout & fire strategy
Floorplans, storeys, room uses, shared facilities and conversion or alteration information. Include any existing fire strategy and relevant common-parts or block arrangements.
BEFORE WE ATTEND · HMOS & SHARED HOUSING
HMOs & shared housing
Fire Risk Assessment preparation.
A preparation checklist for landlords, managing agents and those responsible for fire safety in HMOs and shared housing.
Where practicable, send the information three working days before your visit. Missing a document? Tell us what you have.
01 / GATHER WHAT YOU HOLD
The records that
help us prepare.
Send current, complete reports where available, including schedules and evidence of any remedial work.
Not every item applies.
This is a preparation checklist, not a requirement to commission every report listed. Let us know if an item is unavailable, not applicable or held by a landlord, managing agent or contractor.
HMO licence & authority correspondence
The current licence and conditions, where applicable, and relevant council or fire authority correspondence, notices, inspection findings and action deadlines.
Previous assessment & actions
The latest fire risk assessment, action plan and evidence of completed work, with outstanding actions and who is responsible for them.
Fire alarm installation & maintenance
Available system specification or installation records, servicing reports, routine test logs, and details of faults, false alarms and repairs.
Emergency lighting, where provided
Available functional and duration-test records, servicing reports and evidence of repairs or outstanding defects.
Electrical installation (EICR)
The full Electrical Installation Condition Report and schedules, with evidence of remedial work. Include relevant appliance inspection and maintenance records.
Gas safety & heating records
Relevant gas safety and appliance servicing reports where applicable, including remedial evidence and records for solid-fuel appliances where present.
Fire doors, common areas & equipment
Fire-door and communal-area check records, relevant existing compartmentation reports, repairs and servicing of fire equipment or other systems where provided.
Tenant information & management
Resident fire instructions, evacuation arrangements, routine management checks, fault reporting and support arrangements for anyone who may need help leaving safely.
02 / ARRANGE THE VISIT
The right people.
The right access.
We will confirm the scope and practical arrangements with you before attending.
A knowledgeable contact
Arrange for someone who understands the building, its day-to-day use and fire safety arrangements to meet the assessor. Include the Responsible Person or their representative where appropriate.
Access to agreed areas
Arrange permission and suitable notice for access to common areas and any occupied rooms included in the agreed scope. Confirm who manages the property, which areas each party controls and any restrictions before the visit.
How the building operates
Occupants and households, shared or self-contained facilities, room uses, floor levels, management arrangements and any licence or authority requirements.
Your property: Licensing, housing arrangements and fire safety responsibilities depend on the property and its location. Tell us about its actual use, households and any licence conditions; we will confirm the agreed scope.
What to expect: a walk-through of accessible areas within the agreed scope, a discussion of your arrangements and a review of available evidence. A visual FRA does not replace system servicing, an EICR or a specialist intrusive survey.
03 / SHARE YOUR INFORMATION
A clear route
for your records.
Use the form below for property information. For reports and plans, use the private upload link supplied by SIUK for your property.
If you do not yet have an upload link, request one in the form or contact us. Upload links are arranged by our team after reviewing your details.
Contact the SIUK teamBefore you send
- Identify the property in each file name, with the document type and date.
- Include the full report and schedules, not just its cover or certificate page.
- Tell us which defects have been addressed and attach the supporting evidence.
- Keep original records available for the visit.
- Do not include door codes, passwords or detailed personal medical information in the website form. Agree a suitable way to share anything sensitive with us.
START WITH THE BUILDING
Tell us what
we need to know.
Complete one form per property. Required fields are marked *. If you are unsure about anything, tell us.
This form supports your assessment preparation. It does not confirm a booking or replace a Fire Risk Assessment.
Prefer to talk it through?0330 1226 337help@safetyinspectors.co.uk
A FEW USEFUL ANSWERS
Missing records?
We can discuss it.
What if we do not have a fire strategy?
Tell us. Provide any existing plans or fire safety handover information you hold. A formal fire strategy may not be available for every existing building; we will consider the information needed for your premises and scope.
Will missing documents cancel the visit?
Not automatically. Let us know early. We will review what is available and confirm whether anything further is needed beforehand. Missing evidence may need to be recorded as a limitation or followed up.
Can our landlord or contractor provide the records?
Yes. Tell us who holds them and arrange their provision with that party. For a shared building, clarify which areas and systems each organisation manages.
Does submitting a report confirm it is satisfactory?
No. Receiving a document does not confirm its adequacy or that all defects have been resolved. The assessor will review the relevant information within the agreed scope.
KEEP THE CHECKLIST TO HAND
Ready when you are.
Download the guide, share it with those who manage the property and gather the records you already hold.